How To Register Janitorial Contractors Registry

Janitorial Registration – Property Service Workers Protection Deed

The Property Service Workers Protection Act is a police that went into effect January 1, 2017 to protect janitors confronting wage theft and sexual harassment. The Deed has 3 parts: tape keeping, registration with the Labor Commissioner'south Function, and sexual harassment training.

The Human action requires all janitorial employers to:

Proceed detailed records for three years (run into below for details);
Register with the Labor Commissioner's Role offset July 1, 2018 but by no later than October 1, 2018 to comply with the law and avoid incurring penalties; and
Provide employees sexual harassment prevention preparation once every two years first Jan 1, 2019; equally of July 1, 2018, employers covered by this office shall provide all covered workers with a copy of the Department of Fair Employment and Housing pamphlet DFEH-185, entitled "Sexual Harassment," until the sexual violence and harassment prevention training requirement is established pursuant to Department 1429.5.

A janitorial contractor or employer who fails to register is subject to a civil fine of $100 for each calendar solar day that the employer is unregistered, non to exceed $x,000. Whatsoever person or entity that contracts for janitorial services with an employer not registered at the time the contract is executed, extended, renewed, or modified, is discipline to a ceremonious fine of $two,000 to $10,000 in the case of a first violation, and a civil fine of $x,000 to $25,000 for a subsequent violation.

Tape Keeping

In addition to existing record keeping requirements, every employer must keep authentic records for three years showing all of the post-obit:

The names and addresses of all employees who perform janitorial or cleaning services.
The hours worked daily by each employee, including the times the employee begins and ends each work period.
The wage and hourly rate paid each payroll period.
The historic period of all minor employees.
Whatever other conditions of employment.

Registration

Who Must Annals

Every employer who provides janitorial services with at least one employee and one janitor must register with the Labor Commissioner. An "employer" is broadly defined as whatever person or entity that employs at least ane employee and one or more covered workers and that enters into contracts, subcontracts, or franchise arrangements to provide janitorial services.

Steps to annals & fee

The steps to register are: (one) gather the required documents and (2) complete the new application or renew your existing registration online or by mail. Register past mail and include payment to: Division of Labor Standards Enforcement, Registration Services, 1515 Clay Street, Suite 401, Oakland, CA 94612. Register online here: https://mycadir.forcefulness.com/registrations/CommunityLogin.

To register, employers must besides pay a $500 nonrefundable application fee. The registration is valid for one twelvemonth and must exist renewed annually by the month and twenty-four hours of the original registration's issuance. The renewal fee is besides $500.

Required Documents:

Before you submit your awarding, you lot should have fix copies of the following required documents:

Fictitious Business Name Statement(s) (doing business every bit (DBA)) for whatever business proper name(s) you apply or intend to use.
Country Employer Identification Number (SEIN) or application for it.
Federal Employer Identification Number (FEIN) or application for it.
Articles of Incorporation, if you are a corporation.
Articles of Organization, if you are a limited liability company (LLC).
Certificate of Limited Partnership, if you are a limited partnership.
Secretary of Land Statement of Information, if you are a corporation or LLC.

Proof of your workers' compensation coverage – i of the following:

A valid workers' compensation insurance certificate which must include the following:
- The consummate and correct name of the legal entity that is the insured employer, including fictitious business names and the complete and right address for each location.
  - Identify the document holder as: Division of Labor Standards Enforcement
    Registration Services, 1515 Dirt Street, Ste. 401, Oakland, CA 94612.
Certificate of authority to cocky-insure.
If contracting with an employee leasing company, a electric current workers' bounty insurance certificate that is provided to you by the employee leasing company.

Contracting with an employee leasing company?

Employee leasing companies that engage in providing janitorial services must be registered with the Labor Commissioner.

If you are contracting with an employee leasing visitor, submit the following with your application:
- A copy of your signed contract with the employee leasing company.
- The employee leasing visitor's valid workers' compensation insurance certificate.

Contact our office if you have any questions or need whatever guidance while navigating the new process.

This article was authored by Kristina Kourasis, Esq.

Posted by on Thursday, August 2, 2018
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